BOMC Refined Daily Workflow SOP
To increase the volume and quality of business opportunities by creating visibility, identifying tenders, building market data, and handing over leads to the correct team.
🔴 1. Classifieds
Use classifieds to create daily visibility and capture existing market demand.
- Post high-converting offers only
- Rotate towns, products, and offers consistently
- Track responses and enquiries generated
- Forward serious enquiries to CSA immediately
Classifieds must produce enquiries, not just posts.
🟡 2. Social Media
Use social media to build visibility, trust, and inbound enquiry support.
- Publish feature content, offer posts, and recent job posts
- Use clear CTAs that push clients to WhatsApp or quotation
- Monitor comments and inbox activity
- Send serious enquiries to CSA for follow-up
Every post must support visibility, trust, or enquiries.
🔵 3. Tender Scanning
Scan for relevant tenders and high-value opportunities aligned with company services.
- Check approved tender sources and platforms
- Filter opportunities by relevance, value, and deadline
- Log qualified opportunities clearly
- Hand over relevant tenders to Tender Admin
Do not submit every tender found — only relevant opportunities must be handed over.
🟣 4. Business Database
Build and maintain business data that can support outreach, sales, and field activity.
- Add relevant businesses by category and location
- Capture clean contact details
- Tag businesses correctly by industry and town
- Create usable lead lists for CSA and field team
Database work must create usable sales pipeline data.
⚫ 5. Online Media
Support online visibility and credibility through digital platform activity.
- Update Google Business Profile where required
- Submit or update directory listings
- Scan relevant events and online opportunities
- Review simple platform performance and trends
Online media must support discovery, credibility, and opportunity capture.
🟢 6. Lead & Opportunity Handovers
All useful leads and opportunities must be handed over to the correct department for action.
- Classified and social enquiries → CSA
- Tender opportunities → Tender Admin
- Targeted business lists → CSA / Field Team
- Event opportunities → Marketing / Field Team
No opportunity is complete until it is logged and handed over.
Daily Activity Schedule
| Monday | Tuesday | Wednesday | Thursday | Friday | |
|---|---|---|---|---|---|
| Block 1 08:00 09:30 |
Classifieds System
DAY 1
|
Classifieds System
DAY 2
|
Classifieds System
DAY 3
|
Classifieds System
DAY 4
|
Classifieds System
DAY 5
|
| Block 2 09:30 11:00 |
Social Media System
DAY 1
|
Social Media System
DAY 2
|
Social Media System
DAY 3
|
Social Media System
DAY 4
|
Social Media System
DAY 5
|
| Block 3 11:00 12:30 |
Tender Scanning System
DAY 1
|
Tender Scanning System
DAY 2
|
Tender Scanning System
DAY 3
|
Tender Scanning System
DAY 4
|
Tender Scanning System
DAY 5
|
| Block 4 12:30–13:00 14:00–15:00 |
Business Database System
DAY 1
|
Business Database System
DAY 2
|
Business Database System
DAY 3
|
Business Database System
DAY 4
|
Business Database System
DAY 5
|
| Block 5 15:00 16:30 |
Online Media System
DAY 1
|
Online Media System
DAY 2
|
Online Media System
DAY 3
|
Online Media System
DAY 4
|
Online Media System
DAY 5
|
Folder Resources
Browse documents, spreadsheets, PDFs, and other files from the shared Google Drive folder.
BOMC KPI (Lead & Opportunity Driven)
🔴 Lead Generation Output
Number of enquiries generated from classifieds and social media activity.
Target: Daily measurable leads
Measure: Leads received ÷ Daily activity
🟡 Lead Handover Discipline
All valid leads must be captured and assigned to CSA without delay.
Target: 100%
Measure: Leads handed over ÷ Leads received
🔵 Tender Quality Output
Relevant and qualified tenders identified and submitted for review.
Target: 3–5 relevant tenders daily
Measure: Relevant tenders ÷ Total scanned
🟣 Database Quality
Accuracy and usefulness of business contacts added to the system.
Target: 100% accurate & usable
Measure: Verified contacts ÷ Total contacts added
🟢 Visibility & Engagement
Consistency of posts and engagement activity across platforms.
Target: Daily posting + engagement
Measure: Posts completed & interactions handled
⚫ System Completion
All 5 workflow systems executed and reported daily.
Target: 100%
Measure: Systems completed ÷ Total systems