Finance Officer SOP
To manage all financial transactions, ensure accurate recording of purchases and payments, and maintain financial control and reporting.
🔴 Material Purchases
Capture and record all general branding material purchases.
- All materials must be recorded accurately
- Ensure supplier and cost details are correct
- Maintain updated purchase records
No material may be used without being recorded.
🔴 Roland Vinyl Purchases
Record all vinyl purchases for Roland printing operations.
- Track vinyl type, size, and cost
- Ensure stock usage aligns with purchases
- Monitor high-value materials closely
Vinyl usage must always match recorded purchases.
🔴 Xerox Paper Purchases
Record all paper purchases for Xerox operations.
- Capture paper type, quantity, and supplier
- Monitor stock levels and usage
- Ensure cost accuracy
All paper usage must be traceable to purchases.
🔴 Payments (Incoming & Outgoing)
Capture all incoming payments and financial transactions.
- Record all payments received from clients
- Ensure amounts match issued invoices
- Maintain accurate payment records
No payment may be unrecorded.
🔴 Job Costing
Record costing for all individual jobs.
- Ensure all materials and costs are captured
- Validate costing accuracy
- Support pricing and profitability tracking
Every job must have a complete costing record.
🔴 Finance Daily Report
Compile and summarise all daily financial activity.
- Summarise purchases and payments
- Identify discrepancies or missing records
- Provide daily financial visibility
Daily report must reflect all financial activity.
Folder Resources
Browse documents, spreadsheets, PDFs, and other files from the shared Google Drive folder.
🔴 Purchase Recording Accuracy
% of material, vinyl, and paper purchases recorded correctly with supplier and cost details.
Target: 100%
Measure: Correctly recorded purchases ÷ Total purchases
🟡 Payments Captured
% of client payments and expenses captured accurately and allocated correctly.
Target: 100%
Measure: Payments captured ÷ Total payments received/made
🔵 Job Costing Completion
% of completed jobs with full costing records captured and verified.
Target: 100%
Measure: Jobs costed ÷ Total jobs requiring costing
🟣 Stock Purchase Visibility
Tracks whether large format materials and Xerox paper purchases are updated for stock control.
Target: 100%
Measure: Stock purchases recorded ÷ Total stock purchases
🟢 Daily Finance Report Completion
Checks whether the daily finance report is completed and submitted on time.
Target: 100%
Measure: Reports submitted ÷ Expected daily reports
⚫ Financial Discrepancy Control
Tracks missing records, incorrect amounts, or unmatched payments requiring correction.
Target: 0 unresolved discrepancies
Measure: Unresolved discrepancies logged per day/week