Graphics Designer SOP
To create accurate, high-quality designs based on client requirements and ensure all work is approved, recorded, and submitted with proper documentation.
🔴 1. Brief Collection
All design work must start with a clear and complete brief.
- Confirm client requirements and expectations
- Review sizes, layout, and specifications
- Confirm branding elements (logos, colours, content)
- Clarify any missing or unclear information
No design work starts without a clear brief.
🟡 2. Execution
Create design work according to the approved brief and standards.
- Follow correct dimensions and layout
- Use proper resolution and print-ready settings
- Apply branding accurately
- Maintain clean, professional design quality
All designs must meet production and brand standards.
🔵 3. Print Approval
All designs must be approved before printing or production.
- Submit design for internal or client approval
- Ensure all corrections are applied
- Confirm final version is approved
- Prepare final print-ready file
No design goes to print without approval.
🟣 4. Daily Design Report
Record all design activities for the day.
- List jobs worked on
- List completed designs
- Capture delays or pending approvals
- Submit report daily
All design work must be reported daily.
🟢 5. Project Completion Form
Complete the form for all finished design work.
- Confirm design is complete and approved
- Capture all required job details
- Ensure design is ready for production
No design is complete without this form.
⚫ 6. Evidence Submission
Submit final design files and proof of work.
- Upload final design files
- Submit approved artwork
- Ensure files are correctly named and organised
- Submit through evidence form
No submission = no job completion.
Folder Resources
Browse documents, spreadsheets, PDFs, and other files from the shared Google Drive folder.
🔴 Brief Accuracy
% of design jobs started with a complete and clear brief.
Target: 100%
Measure: Complete briefs ÷ Total design jobs
🟡 Design Turnaround
% of designs completed within the required turnaround time.
Target: 95%+
Measure: Designs completed on time ÷ Total designs
🔵 Approval Accuracy
% of designs approved without major corrections or rework.
Target: 90%+
Measure: First-time approvals ÷ Total designs submitted
🟣 Daily Report Completion
% of required daily design reports completed and submitted on time.
Target: 100%
Measure: Reports submitted ÷ Expected reports
🟢 Completion Form Compliance
% of completed design jobs with completion forms submitted.
Target: 100%
Measure: Completion forms submitted ÷ Designs completed
⚫ Evidence Submission
% of approved final designs submitted with proper files and proof.
Target: 100%
Measure: Evidence submitted ÷ Approved designs